The [Email Notifications](https://upstreamplugin.com/extensions/email-notifications/) extension sends emails from the UpStream plugin.

## Language in the Emails

You can find the language for the content in /wp-content/plugins/upstream-email-notifications/upstream-email-notifications.pot.

You can translate this language using [this guide](https://support.upstreamplugin.com/hc/upstream-plugin/articles/translate-upstream-extensions).

## Layout of the Emails

You can customize most of the look and content of UpStream notification emails.

### Status Change Email

The default status change email has the subject

```
[website]: [item] Status Change
```

And the body:

```
Hello [user],

This email is to notify you that the the following item's status has changed:

* [item] changed from [old status] to [new status]

—

Please do not reply this message.
```

To customize this email, use the following settings under UpStream -> Email Notifications:

- **Status Change Email Subject**– replaces the subject. You can use $TITLE$ to get the title, or $USER$ to get the user name.
- **HTML Before Status Change Body**– replaces the section in RED. You can use either text or HTML, and you can create a whole HTML email by including the HTML headers in this box. You can use $TITLE$ to get the title, $DESCRIPTION$ to get the description, $OLDVALUE$ to get the old status, $NEWVALUE$ to get the new status, or $USER$ to get the user name.
- **HTML After Status Change Body** – replaces the section in GREEN. You can use either text or HTML, and you can create a whole HTML email by including the HTML end tags in this box. You can use $TITLE$ to get the title, $DESCRIPTION$ to get the description, $OLDVALUE$ to get the old status, $NEWVALUE$ to get the new status, or $USER$ to get the user name.
- **HTML Status Change Body** – replaces the section in BLUE. You can use $TITLE$ to get the title, $DESCRIPTION$ to get the description, $OLDVALUE$ to get the old status, $NEWVALUE$ to get the new status, or $USER$ to get the user name.

### User Assignment Email

The default status change email has the subject

```
[website] Notifications | [project] 
```

And the body:

```
The following item(s) was/were assigned to you:

[item type]
[item]

[item type 2]
[item]
—
You are receiving this because you are a member of the [project] project, from [site].
Please do not reply this message.
```

To customize this email, use the following settings under UpStream -> Email Notifications:

- **User Assignment Email Subject**– replaces the subject. You can use $PROJECT_TITLE$ to get the project title, or $USER$ for the user name.
- **HTML Before User Assignment Body**– replaces the section in RED. You can use either text or HTML, and you can create a whole HTML email by including the HTML headers in this box. You can use $PROJECT_URL$ to get the project link URL, $PROJECT_TITLE$ to get the project title, or $USER$ for the user name.
- **HTML After User Assignment Body** – replaces the section in GREEN. You can use either text or HTML, and you can create a whole HTML email by including the HTML end tags in this box. You can use $PROJECT_URL$ to get the project link URL, $PROJECT_TITLE$ to get the project title, or $USER$ for the user name.
- **HTML User Assignment Item Body** – replaces the section in BLUE. This repeats for each item. You can use $TITLE$ to get the title of the item, $DESCRIPTION to get the description.

### Reminder Email

The reminder email has the subject

```
[website] Notifications About Upcoming Due Dates
```

And the body:

```
Hello [user],

This email is to remind you about the following due dates:

[project]
[item type]
[item] ([due date])

[item type 2]
[item] ([due date])
—

Please do not reply this message.
```

To customize this email, use the following settings under UpStream -> Email Notifications:

- **Reminder Email Subject**– replaces the subject. You can use $USER$ to get the user name.
- **HTML Before Reminder Body**– replaces the section in RED. You can use either text or HTML, and you can create a whole HTML email by including the HTML headers in this box. You can use $USER$ to get the user name.
- **HTML After Reminder Body** – replaces the section in GREEN. You can use either text or HTML, and you can create a whole HTML email by including the HTML end tags in this box. You can use $USER$ to get the user name.
- **HTML Reminder Item Body** – replaces the section in BLUE. This is repeated for each item assigned. You can use $TITLE$ to get the item title, $DESCRIPTION$ to get the description, and $DATE$ to get the due date.